We are all used to the fact that every communication within the company takes place via e-mail or instant messaging. Well, great, if the proven methods work, why change anything?
The challenge begins when we have a request to many employees and we want to quickly transfer information and then enforce whether it has been completed.
In the following post, we will show you how to ask even a large team of employees to perform a task for us and confirm its completion using Startquestion.com.
Put a company banner on your profile on LinkedIn
Let's imagine that as a person responsible for Employer Branding, we want to ask all of the employees of the company to place a banner advertising our organization on their LinkedIn profile. It is quite a popular practice recently, which not only looks very good in the eyes of potential candidates, but also is a free advertisement for the company.
This problem could be solved by sending a simple e-mail to all employees of our company. Unfortunately, we know from experience that the effectiveness of such a request will be very small. A few people will complete the task, and the rest of the multitude of other activities will simply ... forget about it. It will also be difficult for us to send a reminder because we won't know who has done the task and who has not.
And here, Startquestion.com comes to the rescue. The platform allows you to create a simple form in which we will ask for the confirmation of the implementation of our request. We can distribute it to the imported list of employees' addresses in a few minutes. Let's do it!
This is the question on the basis of which we will know if the employee confirms the task completion:
We add a Single Choice Question in the Create > Add Question > Single Choice Question section
Distribution - how is the questionnaire supposed to reach the employees?
Now we have to distribute our message to the employees. For this purpose, we have to first create a simple list of employees in XLSX or CSV format (for example, in Excel or Google Sheets), which we will import to the Startquestion.com system.
The prepared list can be imported in the Share > Send via e-mail section.
After importing the database, we proceed to sending an e-mail by clicking the "Configure Sending" button. It is worth remembering that Startquestion.com allows you to connect your business e-mail address, thanks to which the sending may look like it was sent manually from the e-mail program.
After creating the content of the e-mail, we start the sending, which looks like this:
As you can see, at the very bottom of the e-mail, there is a link which allows the employee to inform us immediately about the completion of the task. It is actually a link to the survey with a predefined answer (we used a very helpful function of the Startquestion.com system, called the Survey Prefill).
Note that the email starts with "Hello." It is possible to add a name of the employee, thanks to the fact that, in addition to the column with the e-mail address in the XLS file, we also can import the attribute with the employee's name. The attributes give us amazing possibilities.
Collective analysis and follow-ups
After sending e-mails from the level of Startquestion.com, all you have to do is wait and watch the information flowing from the employees in the form of the survey results. The effectiveness of our campaign for the employees is best viewed on the Share --> Send via email tab.
The most interesting information is the "Status" column. We can therefore know if the employee has read our message. After clicking on the "show" link, we can see the answer chosen by the employee.
Thanks to the "Status" column, we can also skillfully use follow-ups (reminders), which means, re-asking for the task to be performed only to those people who have not yet let us know if they have completed it. For this purpose, when determining the sending process, select the option "I want to send reminders to those who received invitation but did not complete the survey".
Thanks to this simple procedure, we will send a reminder only to those employees who did not comment on the task.
The above scenario can also be used in other situations, for example, notifying employees / customers about important changes or when we want to be sure that the respondent has surely read the message.
That's all. We succeeded - the employees set up a beautiful cover photo of Startquestion.com on the LinkedIn profile, which we are very proud of. By the way, drop by us on LinkedIn and subscribe to notifications about new articles, so that you don't miss new interesting tricks which will make your daily work easier.
Creating a survey - the basics
In this ebook, we'll explain step by step how to create your first survey and the benefits of the survey feedback.